When you are moving in China, there are several things to do to prepare.
First, review your current rental contract and make sure you give adequate notice and comply with other terms needed to ensure you have a good chance of getting your rental deposit back. It’s often two months of rent, so you don’t want to lose this money. Be a good tenant, give adequate notice before the end of the contract so they have time to find a new tenant (if leaving mid-year, you may not be able to get your deposit back at all). Make sure you leave the place clean and handle outstanding bills for utilities (this may include leaving enough money in the hands of the landlord to cover estimated costs, or taking other steps).
Second, prepare well in advance with the supplies you will need such as boxes, tape, bubble wrap, scissors, string, etc. If you move, you may want to get a lot of boxes. These can be hard to find on sale, but you can get them at B&Q for about 15 RMB each. Cheaper is to track down a recycler carrying loads of boxes and boxboard down the street. He’ll sell you boxes for maybe 2 RMB each. Cheaper still is to go to department stores or other places discarding boxes and take away used boxes for free. Keep some boxes around the house–they often come in handy and can be a pain to find when you need them. Also prepare by getting bubble wrap, newspaper or wrapping paper, and lots of good packaging tape, which isn’t always easy to find. When you see it, get some well in advance. You can also order boxes and tape online at Taobao.
Third, arrange for help such as a moving service to get you and your stuff to your new place. This often involves using a local moving service. Order a truck that is bigger than what you think you need so you can avoid two trips. A medium truck going across town might cost you 700 RMB if just one or two people are needed. Since we were moving a piano, we had a large truck and a crew of four, which costs us more than we expected: 1700 RMB. But it was a solid half-day of work for four people, and the extra-large truck had a 500 RMB surcharge. But had we negotiated ahead of time as we should have, I think we might have only paid 1300 RMB or maybe 1400. Lesson learned, maybe. While arranging for moving muscle, it’s also wise to hire an ayi or two (maids) to provide cleaning muscle for your new place and your old.
Fourth, pack early. Don’t wait until the night before the move. Your stuff is important and you don’t want to lose it or misplace it through careless packing. Mark boxes so you know what is where. Wrap delicate things carefully and be prepared for rough treatment. Make sure you don’t take things that are part of the apartment, either. Spend a few hours every night for a week to get prepared, if you can.
My experiences in moving in China have been limited to Shanghai, but the principles should apply to other large cities as well.
Related pages: Surviving in China